Transport
This section of the website outlines the procedure for Athletic Union affiliated sports clubs, individual student athletes and members of staff for hiring transport through Saints Sport, provides guidance on how to register to drive and highlights important information to help protect drivers.
The University has invested in a fleet of 25 vehicles to meet the transport demands of our sports clubs and athletes.
-
Saints Sport has a fleet of 24 vehicles, which are available for Athletic Union affiliated sports clubs and individual student athletes to hire for University business:
- 12 x 9-seater people carriers
- 4 x 7-seater people carriers
- 7 x 5-seater cars
- 1 x 2-seater small van
Key contact
Registering to drive under the University insurance
-
As per University insurance regulations, all new student drivers need to prove their driving ability in a 45 minute assessment with Saints Sport’s qualified driving assessor before they are permitted to drive Saints Sport vehicles or external hires.
To register as a new student driver please follow the 4-step process outlined below and send any documentation to the Bookings Officer:
- Complete the online Driver Authorisation Form.
- UK license holders need to send a copy of the plastic Driving License card and share their driving license information summary, accessed by following the steps outlined within the Driver Authorisation Form.
- Once your paperwork has been accepted you will be sent a link to a 5-minute test on Saints Sport transport procedures and the Highway Code.
- On successful completion of the test, you will be able to access available driving assessment dates and times. Please sign up for a slot which suits you. You are advised to arrive at the Sports Centre reception at least 5 minutes before your appointment.
After passing the assessment, you will be able to drive all Saints Sport vehicles and external hires during the times given in your booking confirmation emails.
Saints Sport Bookings Officer
Email: sportbookings@st-andrews.ac.uk -
Students who have previously taken and passed the Saints Sport driving test, need to re-register every academic year. To re-register please complete the process outlined below and send your updated paperwork to the Bookings Officer.
- Complete the online Driver Authorisation Form.
- UK license holders also need to send a copy of the plastic Driving License card and share their driving license information summary, accessed by following the steps outlined within the Driver Authorisation Form.
- Once your paperwork has been accepted you will be sent an email from the University’s insurance department confirming you are now registered to drive.
On successful completion of the test, you will be able to drive all Saints Sport vehicles and external hires during the times given in your booking confirmation emails.
Saints Sport Bookings Officer
Email: sportbookings@st-andrews.ac.uk -
Members of staff need to be registered on the University Insurance in order to hire vehicles from the Saints Sport fleet. To check if you are covered, or to find out how to register please contact insurance@st-andrews.ac.uk.
Please be aware that all staff have to re-register with the University Insurance team every year.
Booking transport
-
The University provides transport support to all teams and individuals competing for Saints Sport and to our non-competitive clubs who organise trips all across the country.
For club travel, the Saints Sport fleet is supplemented by external hires to provide additional mini-van and coach provision where necessary.
BUCS League/Cup fixtures
Transport bookings for all BUCS league and cup fixtures will be prearranged by the Bookings Officer, prior to the start of the upcoming academic year. To aid this, clubs will be asked to fill out a form detailing the following information:
- Name of club
- Gender the form relates to
- Team the form relates to
- Number of individuals on the team for an average fixture
- Size of vehicle usually requested for an average fixture
- Preferred method of transport
- Time required before a fixture post arrival at the venue
- Length of fixture
- Time required after completion of fixture before departure
All other bookings
All other booking requests including those for club training, BUCS knockouts, non-BUCS competition, trips and events, are made by completing the online transport request form:
Please note:
- Saints Sport does not charge clubs for the hire of vehicles from the Saints Sport fleet, or for external vehicles booked when the Saints Sport fleet is unavailable.
- Students and clubs are not permitted to contact external-booking agents (i.e. Arnold Clark, Thrifty, Enterprise) directly to make bookings or make changes to bookings.
- Transport requests should be booked no later than 7 days before travel. Only in exceptional circumstances will a transport request be accepted less than 7 days in advance.
- If your trip is over 170 miles each way, then you will require two drivers per vehicle.
-
Individual staff members, schools or departments can book vehicles from the Saints Sport fleet by completing the online transport request form:
Please note:
- Transport requests should be booked no later than 7 days before travel. Only in exceptional circumstances will a transport request be accepted less than 7 days in advance.
- If your trip is over 170 miles each way, then you will require two drivers per vehicle.
Vehicle costs (per day)
- 9-seater: £45
- 7-seater: £35
- 5-seater: £20
- Van: £15
-
Drivers are available to hire as part of your transport booking and can be requested at the time of booking on the transport request form.
Cost
Hire drivers cost £15 per hour, with the charge starting from the beginning of the booking and ending when the car has been returned to the dedicated bays in Agnes Blackadder car park.
The charge for the hire of a driver will be either invoiced to the sports club or recharged to the department/school cost centre that was supplied at the time of booking. Saints Sport will be responsible for paying the hire drivers.
Please note that it is the hirer’s responsibility (not the driver) to make sure the vehicle is fully refuelled before it is returned.
-
Confirmation of your transport booking will be emailed to the contact email address provided in the transport request form, and copied to the named drivers.
Please ensure the information provided for your booking is correct. If you have any queries or spot any errors with your booking please contact the Bookings Officer as soon as possible.
Saints Sport Bookings Officer
Email: sportbookings@st-andrews.ac.uk
Phone: +44(0)1334 462182
Guidelines for drivers
-
-
Collection of keys
Keys and your vehicle pack will be available to collect from the Sports Centre reception at the time stated on your confirmation email.
Please note:
- Keys will only be given out to the named driver(s) on the booking confirmation.
- Named drivers must show their student matriculation card or staff ID card as proof of identification hone collecting keys.
- Keys can only be collected during Sports Centre opening times.
Vehicle location
The Saints Sport fleet is parked in dedicated bays in Agnes Blackadder car park. Each vehicle has a unique number displayed in the front window for ease of identification.
External hire vehicles will be parked in available bays in the main Agnes Blackadder car park.
Vehicle check
It is important that all drivers check the condition of their vehicle before departure, noting down any damage, the fuel level, and cleanliness on the documents provided with the keys. Please speak to reception if these documents are missing when you collect the keys.
Drivers must take photos or videos of the entire vehicle, regardless of whether there is any noticeable damage. Failure to do so may result in the hirer being liable for any damage which may have occurred, even between rentals/hires.
Drivers must report any damage discovered on their vehicle to the Bookings Officer within 24 hours of returning the vehicle by completing the transport log form (please see the section on Vehicle check on return below for more information).
If an orange “AdBlue” light comes on, please email sportbookings@st-andrews.ac.uk or call 01334 46 2182 immediately to prevent damage to the vehicle.
A first aid kit must be present in the vehicle at all times. If you find your vehicle is missing a first aid kit, you can sign one out from the Sports Centre reception.
-
Vehicle condition
Vehicles should be returned in the same condition as found:
- With the same level of fuel as found at vehicle pick-up. If you found the vehicle with less than a full tank of fuel, time stamped photographic evidence should be provided to confirm the starting amount to avoid any additional charges being levied.
- Clean and tidy except for standard wear and tear; no rubbish, paperwork or personal items should be left behind, and if the vehicle has been soiled, it should be cleaned before return. A rechargeable hoover is available to sign-out from the Sports Centre reception if required.
Vehicle drop-off location
The Saints Sport fleet should be returned to the dedicated bays in Agnes Blackadder car park.
External hire vehicles should be returned to an available bay in the main Agnes Blackadder car park.
Returning keys
Vehicle keys must be returned to the Sports Centre reception no later than the time stated on your booking confirmation email.
If the return time is outwith Sports Centre opening hours, please place the keys in the envelope provided in your vehicle pack and post through the letterbox by the main entrance.
-
Drivers should take additional photos or videos of the entire vehicle on their return, regardless of whether there is any noticeable damage. Failure to do so may result in the hirer being liable for any damage, which may occur even between rentals/hires and after the keys have been returned.
Transport Log Form
All hirers must submit a transport log form electronically within 24hrs of the conclusion of the hire period.
The form should be completed by the named driver returning the vehicle at the end of the booking. The information provided in this form is essential for dealing with any potential insurance claim.
-
Prior to departure
Drivers should report any issues with their hire vehicle at the first possible opportunity by emailing the Bookings Officer.
Saints Sport Bookings Officer
Email: sportbookings@st-andrews.ac.ukDuring the trip – breakdowns
Saints Sport vehicles
- In the event of a breakdown please call the telephone number found on the AA card attached to the windscreen of your Saints Sport vehicle.
- Fill out the vehicle form (found in the vehicle pack that came with the keys) with a brief description of the fault.
- Include any paperwork from the AA in the envelope provided and return it promptly to the Bookings Officer.
External hires (Arnold Clark, Thrifty, Enterprise etc.)
Please follow any instructions regarding accidents and breakdowns given by your respective vehicle hire company.These can be found in the envelope you collected from reception containing your vehicle keys. Please fill out the relevant forms and return these along with the envelope and the keys to reception at the end of your booking.
-
Accidents do happen. To enable us to protect drivers and hirers, all accidents regardless of the nature must be reported to sportbookings@st-andrews.ac.uk and insurance@st-andrews.ac.uk within 24hrs of the incident.
If an accident is not reported within 24hrs, the club or hirer may be liable for the full repair cost, plus the cost of the vehicle being off the road for the duration of repairs.
Accident Procedure: step by step guide
- The driver involved in the accident
- must report the incident within 24hrs to
sportbookings@st-andrews.ac.uk
insurance@st-andrews.ac.uk - complete the accident form provided in the envelope with the vehicle keys and return this to the Sports Centre reception FAO Bookings Officer within 24 hours of the accident.
- contact the Sports Centre for advice as soon as possible on 01334 462190 if the accident occurs whilst away on a trip over a few days.
- must report the incident within 24hrs to
- If an insurance claim is to be submitted, the driver will need to complete and return a claims form, which will be issued by the University’s insurance team or the Saints Sport Bookings Officer.
- Depending on the severity of the accident, the Bookings Officer will arrange a meeting with the driver, a member of Saints Sport staff and, where appropriate, passengers/witnesses to discuss the accident and address the following questions:
- What events led to the accident?
- How severe was the accident?
- Was the driver at fault for the accident?
- Has the driver been involved in previous incidents whilst driving rented vehicles through Saints Sport?
- Following the meeting, a decision on the course of action required will be taken from the following options:
- No action taken; the driver can continue driving vehicles hired through Saints Sport.
- The driver will be advised to undertake additional training to gain familiarisation driving vehicles from the Saints Sport fleet. Depending on the severity of the accident the driver may be restricted from driving (at the discretion of Saints Sport) until additional training has been completed.
- The driver is restricted from driving vehicles hired through Saints Sport for a set period of time. This decision may be appealed by the driver.
- If the accident was caused by driving dangerously or in an unsafe manner, the driver will be banned from driving any vehicle hired through Saints Sport for 6 months before being allowed to drive again.
- If a club is required to pay for any repair charges, the excess on the insurance is £500.
- The driver involved in the accident
-
